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Organisation is important in any company. It ensures that everyone is thinking clearly and is able to prioritise the tasks that drive the business forward, keeping customers and clients happy and ensuring that things don't slip through the cracks. But, how can you implement better organisation in your business? Here are some ideas.
Help employees to see the point of processes
Often, businesses have perfectly good organisational systems in place. So, it's not a case of introducing new ones, rather it's a case of encouraging employees to ‘get on board' with what's already there. Implement organisation in your business by making the use of processes and software mandatory, considering it to be a component of performance development reviews and regularly monitoring whether or not it's being used. Also, facilitate training on using your systems - you can't expect your team to use a system if you haven't shown them exactly how to use it. And, make a point of routinely emphasising the need to be organised in the particular way you're asking them to: explain how it provides operational data to inform how the business is currently running (and how it can be run better), as this will help to ensure your staff feel there's a point behind it.
Share best practices
Next, turn your attention to members of your team that demonstrate excellent levels of efficiency and organisation. Recruit them to assist less organised workers, sharing best practices with them and being available to answer questions or show them how to file a document or record a conversation (for example). The most organised workers tend to come up with their own ‘add-ons' to complement your system, many of which could shared and copied by everyone else.
Upgrade your technology as soon as you can afford to
The technology your company is using will depend largely on the nature of your business. For example, agencies who make their money performing digital services for clients will need strong task-management software to ensure every team member is delivering the component tasks assigned to them. On the other hand, retail businesses will need to use technology that facilitates inventory control to ensure that they have excellent stock management and the level of organisation required to ship goods quickly and correctly. Whatever the case, invest in the right technology as soon as you can afford to: it can often feel like an intimidating outlay, but spending money on the right software and hardware will transform your business and allow you to be far more organised than you otherwise might.
Give everyone access to an overview of workload
Finally, a great way to implement organisation into your business is to ensure that everyone has access to a complete overview of the tasks that need to be performed during any given month. That way, people across all levels of the business can get a sense of how much work there is to do, understanding their role within it. Break this workload down by team and encourage individuals to take ownership for the team's work. Of course, this doesn't mean a single person should feel responsible for doing all of the work on their own, but it does mean feeling responsible for 100% delivery on objectives as a team.
These are just a handful of ways to implement organisation into your business. There are many more components to it, such as implementing regular planning strategies, designing the best work environment and taking stock of what may not be working for you right now.
